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For estate agents and letting agents

AI for estate agents: faster replies, fewer chasers.

We build AI workflows for UK estate and letting agents that answer portal enquiries in minutes, book viewings, send vendor and landlord updates and chase paperwork, inside the CRM you already use.

Book a free audit Work out your hours

Free for 90 days. No saving, no fee.

Today

of 4 done

  1. Portal enquiry answered
  2. Viewing booked for Thursday
  3. Vendor update sent
  4. Landlord report drafted

The admin

Where an agent’s week goes.

None of it is hard. All of it takes hours, and most of it follows the same steps every time.

  • 01

    Portal and website enquiries

    Applicants who wait too long for a reply move on to the next agent on the list.

    Lead follow up workflow

  • 02

    Vendor and landlord updates

    Weekly calls and emails about viewings and feedback, written up by hand for every property.

    Automated reporting workflow

  • 03

    Chasing paperwork

    ID and AML documents, references and signatures, chased one reminder at a time.

  • 04

    The shared inbox

    Viewing requests, offers, supplier emails and questions, all landing in one place.

    Email management workflow

What we build

Workflows we build for estate and letting agents.

Each one runs inside the tools you already use. Your free audit ranks them by the hours they would give back.

  1. 01

    Instant enquiry replies

    Rightmove, Zoopla and website enquiries get a first reply in minutes with viewing options, and land in your CRM.

  2. 02

    Viewing booking

    Applicants pick a slot, the viewing goes in the diary, and confirmations and reminders go out on their own.

  3. 03

    Vendor and landlord updates

    Weekly updates on viewings, feedback and activity are drafted from your CRM, ready to check and send.

  4. 04

    Paperwork chasing

    ID, AML documents, references and signatures are chased politely until everything is in.

  5. 05

    Viewing feedback

    Feedback is requested after each viewing and added to the property record.

  6. 06

    Inbox triage

    The shared inbox is sorted by property and type, with draft replies for routine questions.

Works with

  • Reapit
  • Alto
  • Street
  • Rightmove
  • Zoopla
  • OnTheMarket
  • Outlook
  • Gmail

Using something else? If a tool can send email or connect to other apps, we can usually work with it. We confirm on your audit call.

Workflows

Good places to start.

Each workflow page shows how it runs, step by step.

Lead follow up

Every new enquiry answered, logged in your CRM and followed up until it replies or books.

Email management

Routine email sorted, labelled and given a draft reply, so your inbox only shows what needs you.

Automated reporting

Weekly, management and client reports drafted from your data, ready for you to check and send.

Other industries

Hours calculator

How many hours go on admin each week?

Count negotiators, lettings staff and anyone on the office inbox. The starting figures are only an example.

People who do admin in a normal week

Each week: chasing, copying, sorting, replying

Wages plus employer costs, in pounds

Assumes a workflow takes on 40% of that admin, over 46 working weeks a year. Your audit gives you the real figure.

Hours back per week

12hrs

About 1.6 working days, every week

Hours back per year

552hrs

Value per year

£11,040

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FAQ

AI for estate agents: straight answers.

Anything else, ask on the call or message us on WhatsApp.

How can estate agents use AI?

The biggest wins are speed and follow up: answering portal enquiries in minutes, booking viewings, sending vendor updates and chasing paperwork. Agents spend the time saved on valuations and negotiations.

Does it work with Reapit, Alto or Street?

We build around the CRM you already use wherever it allows a connection, and fall back to email and calendar where it doesn’t. We confirm exactly what is possible on the audit call.

Can it handle Rightmove and Zoopla enquiries?

Yes. Portal enquiries arrive by email, so the workflow can pick them up, reply in your tone with viewing options and add the applicant to your CRM.

Is this suitable for letting agents and property managers?

Yes. Lettings follow the same pattern: enquiries, viewings, references, landlord updates and maintenance requests. We scope the workflows around your portfolio.

How much does it cost?

The audit is free, and so is the 90 day pilot. Before we build, we agree an hours target and the monthly price in writing. If the workflow hits the target by day 90, it stays on at that price. If it doesn’t, you owe nothing.

17:00 · Done

Your evenings start at five.

Book a free 30 minute workflow audit. You leave with your top three workflows and the hours each would give back, in writing.

Book a free audit