Estate agents
Portal enquiries answered in minutes, viewings booked, vendor updates sent and paperwork chased.
Works with HubSpot · Pipedrive · Zoho CRM
Lead follow up that happens in minutes, not days.
We automate lead follow up for UK small businesses: every new enquiry is sorted, answered with a first reply in your tone and logged in your CRM, so good leads never wait for someone to have a spare hour.
Today
of 4 done
- New enquiry answered
- Details added to your CRM
- Day 3 follow up sent
- Call booked in your diary
Before and after
From enquiries waiting days to replies in minutes.
Before17:00 · Not done
- Enquiries arrive across email, web forms and social, and sit until someone checks.
- The first reply depends on who is free, so good leads wait hours or days.
- Details are copied into the CRM by hand, or not at all.
- Follow ups slip whenever the week gets busy.
After17:00 · Done
- Every enquiry gets a first reply in your tone within minutes, day or night.
- Details are pulled out and added to your CRM, with the source tagged.
- Each lead goes to the right person with a short summary of what they asked.
- Follow ups go out on a schedule until the lead replies or books.
What stays with you. Your team still has the conversations. The workflow makes sure every lead gets a fast first reply and nobody falls through the gaps.
How it works
How the workflow runs.
We build it inside the tools you already use, test it on real work, then switch it on.
-
Every enquiry gets a first reply.
Web forms, email and listing enquiries are picked up as they arrive and answered in your tone, with a link to book a call.
-
It goes into your CRM, sorted.
Name, contact details and what they need are added to your CRM, and the lead goes to the right person with a short summary.
-
Follow ups run on their own.
If there is no reply, polite follow ups go out on a schedule you set and stop the moment the lead replies or books.
Works with
- HubSpot
- Pipedrive
- Zoho CRM
- Website forms
- Gmail
- Outlook
- Google Sheets
- Calendly
Using something else? If a tool can send email or connect to other apps, we can usually work with it. We confirm on your audit call.
By industry
Where it pays off.
Lead follow up works for most small businesses. Here is how it fits these industries.
Hours calculator
How many hours go on enquiries?
Count everyone who answers, logs or follows up enquiries. The starting figures are only an example.
People who do admin in a normal week
Each week: chasing, copying, sorting, replying
Wages plus employer costs, in pounds
Assumes a workflow takes on 40% of that admin, over 46 working weeks a year. Your audit gives you the real figure.
Hours back per week
4.8hrs
About 0.6 working days, every week
Hours back per year
221hrs
Value per year
£4,420
Not ready for a call? Send us your numbers on WhatsApp.
Send my numbers on WhatsAppYour figures are filled in for you. Nothing is sent until you press send.
What is automated lead follow up?
It is a workflow that replies to new enquiries straight away, logs them in your CRM and sends follow ups until the lead replies or books. Your team picks up the conversation from there.
Do I need lead management software for this?
No. If you already use a CRM such as HubSpot or Pipedrive, we build inside it. If you track leads in a spreadsheet or your inbox, we can work with that too, and tell you honestly if a CRM would pay for itself.
Will the first reply sound like a bot?
It shouldn’t. We write the replies with you, in your tone, and keep them short: thanks, what happens next, and a link to book. Anything that needs a real answer is passed to a person.
Which enquiry sources can it handle?
Website forms, email inboxes and most listing or booking platforms that send an email or allow a connection. We confirm your exact sources on the audit call.
How much does it cost?
The audit is free, and so is the 90 day pilot. Before we build, we agree an hours target and the monthly price in writing. If the workflow hits the target by day 90, it stays on at that price. If it doesn’t, you owe nothing.
17:00 · Done
Your evenings start at five.
Book a free 30 minute workflow audit. You leave with your top three workflows and the hours each would give back, in writing.
Book a free audit